Camp Bharat 2023

IACS Youth Leadership Program announces Camp Bharat 2023 

August 08-12, 2023

Fort Worden, Port Townsend

DROP-OFF/CHECK-IN AND PICK-UP/CHECK-OUT INFORMATION

 

DROP-OFF: Tuesday, August 8th, 11.00 a.m at Forest Ridge School (4800 139th Avenue SE, Bellevue, WA 98006). The luggage needs to be loaded by 11:40 am. THERE WILL BE NO DROP-OFF ALLOWED AT FORT WORDEN. 

 

CHECK-IN: You are required to check-in your child at the check-in table and receive his/her luggage tag, drop off any medications at the medication table. Following that, each parent has to walk to the luggage bus and stand in line to load his/her child’s luggage. While we have committed volunteers and our youth helping and guiding this process, we will require that you be personally responsible for loading your child’s luggage onto the bus in the allotted section. 

 

LUNCH: Please pack a snack, lunch (nut-free), and a drink as it is a 3-hour drive. While we will take a quick break at a rest area, in the interest of saving time, and  we will want campers outside at rest area (McDonald’s and Dairy Queen) as much as possible vs indoors. We urge you to send a sack lunch with your child as we are trying to discourage buying lunch at the rest area. This will be a short stop.

We have several severe allergies to seeds and nuts this year, please do not send anything with your child that contains nuts or seeds (sesame/hemp, pumpkin seeds, etc).

 

MEDICAL INFO: Please drop-off medicines for your children at our check-in table with the volunteer collecting medications. Medications need to be in their original container, clearly labeled, and placed in a Ziploc bag with the child’s name, a reason to use them along with instructions. Please do the same for any non-prescription medicine your child needs as well.

Medicines used only as needed like INHALERS /NEBULIZERS, EPI PEN should be sent as well if they have known allergies to FOOD / BEE STINGS. Please make sure that the nebulizers and inhalers are in perfect working condition. We will not have time for filling prescriptions for your children at camp. We are requiring campers & volunteers to report all allergies including seasonal since many of the symptoms are overlapping with COVID 19 symptoms. In light of the pandemic and to avoid unnecessary panic, our Camp doctors will treat all allergies appropriately. If the camp docs suspect any COVID symptoms, a rapid COVID test will be administered, and COVID protocol will be followed. Parents will be informed but we will not be able to wait for approval. Considering overlapping symptoms, it’s important to know prior medical history even for small things so the camp doctors are aware

 

 List of items for Camp: Things to bring to camp, preferably in medium-size baggage (no large suitcases), clearly labeled: (FYI: it is cold in the morning and at night, do pack warm clothes and it usually gets very warm in the afternoon). Weather conditions are unpredictable and we will be leaving many doors/windows open this year. 

1.   WARM JACKET or HEAVY SWEATSHIRTS; Thin Rain Coat as well

2.   One Indian outfits – REQUIRED*

3.   One set of  themed clothes (Theme to be disclosed late July) for dance night. 

4.   One set of old clothes for the HOLI workshop

5.   Athletic clothing for sports

6.    Underclothes& socks (several extra pairs)

7.    Flip flops/sandals/summer shoes and Two pairs of walking/comfortable athletic shoes (we will be playing sports)

8.    A swimsuit for use in showers only (we are not going swimming)

9.   Casual Clothes for 5 days 4 nights

10.  Small blanket to wrap in outside (optional) FW blankets can not be taken outside. 

11. Personal Toiletries (deodorant, lotion, toothbrush, toothpaste, soap, hairbrush, etc.)

12. Flashlight

13. Phones, Cameras and film (optional at your own risk)

14. Sunscreen and Insect repellent

15. CAP/HAT (optional)

16. Campfire stories (optional)

* campers wear an Indian outfit on the night for Garba Dance. 

 

**Fort Worden will provide pillows and fresh sheets and blankets. Please do not send a pillow or sleeping bag with your child. 

 

PLEASE DO NOT BRING ALARM CLOCKS, CAMCORDERS, OR ANY OTHER VALUABLE ITEMS. OR ANY SNACKS WITH NUTS IN THEM. THERE ARE KIDS AT THE CAMP THAT ARE ALLERGIC TO NUTS.

PLEASE HAVE THE CAMPERS NAME ON THEIR BAGGAGE

 

CHECK-OUT for Parents: August 12th (Saturday)

 

§  Bus transportation is not available after the camp. You have the responsibility of picking up your child. In case someone else is picking up your child, you will need to provide the name and cell number of the person in advance (by 9.00 p.m. August 9th) to cbylp@iaww.org for check out.

 

§  Please note that one parent must be within driving distance of the camp.  If you both leave town, the Camp Director has to have a notarized power of attorney for a family or friend to make decisions for the parents in case of an emergency.

 

§  Check-out for the child(ren) is on Saturday, August 12th from 11:15 am-12 pm. Lunch will be provided. There will be a check-out desk to help you with the process. Please ensure you check out your kids. The volunteers are unable to leave the desk until all campers are checked out and we do have camp finale right after checkout is done. Please do stay for that. 

 

§  Special Request: The 32 members of our Youth Board, their advisors, and our team of volunteers will work tirelessly to plan for the camp and would spend almost 20 hours a day during the camp, to ensure your child enjoys and thrives at camp. The campers will prepare a showcase for the parent community. Please do attend the FINALE to support all the campers from 1-2:30 pm.

 

If you have any further questions regarding Camp Bharat, please feel free to contact us at cbylp@iaww.org

 

Camp Address

Fort Worden State Park
200 Battery Way, Port Townsend, WA
(360) 344-4400